The PDAA Committee
The management of the association is vested in a committee consisting of seven office bearers, and six to twelve ordinary members. The association is always looking for volunteers to serve as office bearers and committee members.
If you are interested in joining the committee, please contact the president, or put forward your name during the AGM.
PDAA Committee for 2019
|Vice President||Dave Brown||2011|
|Salmon Secretary||Jim Henderson||2017|
|Website/IT Manager||Neil Wilson||2015|
|Committee member||Jim McKay||2015|
|Committee member||Alan Robertson||2019|
|Committee member||Martin Donachy||2019|
|Committee member||Edward Steele-Wilson||2019|
Office Bearers – Division of Duties
- Present the public face of the association.
- Take an overview of the association.
- Chair committee meetings.
- Club discipline.
- Develop fishing contacts.
- Develop fishing information for new members.
- Edit the membership booklet each year.
- Produce the association newsletter twice yearly.
- Post occasional news items on the website.
- Ensure the club maintains its public presence.
- Attend Tay Liaison Committee (TLC) meetings on behalf of the association and represent the association's interests.
Vice President (Trout Fishing)
- Trout lochs - leasing and maintenance.
- Boats and stocking (when required).
- Loch returns.
- Liaise with fishery owners.
- Liaise with shops as regards keys/permits/rowlocks, etc.
- Organise the River Tay trout and grayling permits (under the Tay Protection Order).
- Complete annual return.
- Liaise with various shops the length and breadth of the system.
- Receive subscriptions and any other monies.
- Keep a record of membership payments.
- Make payment for all costs incurred by the association.
- Keep all financial records up to date.
- Produce annual accounts.
- Collect subscriptions from the shops.
- The financial side of the Tay Protection Order.
- Boatmen's Honorarium.
- Shop Commission.
- Receipt Books.
- Make recommendations concerning other fiscal matters, budgets projections and interim statements.
- Maintain the membership database.
- Membership cards and cardex photo file.
- Deal with new member applications.
- Trophies and the engraving thereof.
- Organise committee meetings, minute-taking and agenda.
- Organise the AGM including minutes, the venue and posting out all necessary paperwork.
- General correspondence, external contacts.
- Social evenings.
- Correspondence with the membership.
- Photocopying and posting out.
The principal role of the Salmon Secretary is to present an annual plan of fishing, starting in October each year. The aim of this plan is to have overall stability to ensure that there are no radical changes each year. To that end, beats approved by the committee should have a term of (3) three years provided that there are no major changes in pricing, rod allocation, days available etc. Ideally, the beats’ 3-year terms will not coincide allowing new or different beats to be brought into the plan, if appropriate, on an annual basis. This should keep the overall plan “fresh” and attractive to existing and new members alike.
New or different beats can be found by other committee members or association members. Such “finds” must be highlighted to the Committee as soon as possible to allow an expression of interest to be made at which point the Salmon Secretary will approach the beat to negotiate a final price which might fit with the overall Annual plan, or, indeed, be held on a potential reserve list.
To allow the Salmon Secretary to compile the plan he must:
- Receive the overall annual budget from the Treasurer
- Liaise with fishery owners to negotiate the optimum deal for PDAA in terms of rods, days and price
- Present the overall plan each year for Committee approval
- Hold a reserve list in the event of any beat in the annual plan not meeting PDAA requirements (provided that the three-year rule has been satisfied)
In addition to the above, the Salmon Secretary will:
- Receive Salmon returns and make returns to the fishery owners
- Liaise with the Website Manager to ensure Fishery descriptions are up to date
- Maintain the association's website, domain names and email addresses. (Familiarity with Joomla CMS, cPanel, HTML, CSS, PHP and MySQL is useful.)
- Manage the SuperSaaS and ballot software and ensure efficient and timely running of ballots and issuing of permits for successful ballot applicants and on-line membership bookings.
- Create and update website content and images as required.
- Maintain access to the membership database for office bearers as required; ensure that database use complies with Data Protection Act.
- Liaise with salmon secretary and vice president to ensure that the Our Fishing and Members Fishing pages are accurate and up to date.
- Ensure that the software that runs the website (Joomla, plus various extensions) is regularly upgraded to the latest versions.
- Deal with any problems that arise with the website.
- Ensure that website security is maintained to prevent hacking attacks.
- Ensure that regular backups of the website are kept.
- Ensure that the website hosting account and domain name registrations are kept up to date, and paid for annually out of association funds.
- Make sure that the association email addresses (firstname.lastname@example.org etc) forward to the current office bearers.
- Any other computer-related business.